Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Note: My Day is cleared at midnight every night. Tasks that appear in My Day are stored in other tasks lists, so they aren't deleted when My Day is cleared.
Suggestions are tasks that aren't completed that you might want to add to My Day. To see suggested tasks, go to My Day , then select Suggestions at the top of the page. Select Done to close Suggestions and return to My Day.
Suggestions includes tasks that are due today or in the future, are overdue, were previously moved to My Day but not completed, or that might be relevant to start working on. Important is a Smart List that includes tasks that you've marked as important. You can mark a task as important by right-clicking it and selecting Mark as important , or by selecting the star icon next to it.
Planned is a Smart List that includes tasks that have a reminder or due date and have not been marked as complete. Tasks that you create with a reminder or due date will automatically appear in this list.
The only way to add tasks to this list is to assign a reminder or due date to an existing task. Flagged Email is an optional list. When on, messages that you've flagged in Mail are copied to the Flagged Email list as tasks.
You can turn the Flagged Email list on or off by going to Tasks, then selecting Settings at the top of the page, going to Connections and using the slider to turn the Flagged Email list on or off.
Note: The Flagged Email list is available only on accounts that are hosted by Microsoft, such as accounts that end in Outlook. Also accounts from private domains that are hosted by Microsoft. You can add new tasks by selecting a tasks list, then choosing the plus sign next to Add a task and entering a description of your task.
If you add a task to a Smart List, the task will be saved in Tasks and linked to the Smart List you were in when you created it. Note: You can't create new tasks in Planned. To add a task to Planned, add a reminder or due date to an existing or new task.
Select a task in any list to see all of the available options for that task. You can do things like add additional steps, add them to My Day, make them repeating, add a due date or reminder, and add a note.
Note: The My Day pane is a new feature that might not yet be available in your account. Open the My Day pane by selecting My Day on the toolbar at the top of the page.
Select To Do at the bottom of the navigation pane. Note: You can attach more than one file to a task, but can add them only one at a time. Go to Mail and create a new message. Address it to the people you want to share the list with, paste the link in the body of the message and add any information you want, then send the message. Note: You can send the link to anyone, but only people who have a Microsoft account such as Outlook.
After you've shared a tasks list, you can right-click it and select Sharing options to get the invitation link again. Select Sharing options then More options to stop sharing the list, or prevent people who haven't already joined the list from joining. Tip: You can identify shared lists by the shared icon. In addition to the default tasks lists, you can create and manage lists to organize your tasks into. Right-click a list in the navigation pane to Share , Duplicate , or Delete it.
Select a list, then select the more actions icon in the task window to access list options such as Rename list , Change theme , or Hide completed tasks. Settings for To Do are on their own page.
You can switch back to the classic Tasks by selecting The new Tasks toggle at the top of the To Do page. If you've switched to classic Tasks, you can switch back by selecting the Try the beta toggle at the top of the Tasks page.
Classic tasks includes tasks that you previously created and saved in any Tasks folder, plus messages that you've flagged. View the following image and the numbered items corresponding to each area to get an overview of the Tasks pane.
My tasks - Displays folders you can use to view and manage your tasks. Choose whether you want to view items you have flagged as important. You can create new task folders and rename or move existing ones. Conversations in Microsoft Groups in Outlook happen in the shared inbox for the group. Users can read and reply to messages, and members can easily search or scroll back through the message history to get caught up on what's been discussed before.
The shared inbox looks a lot like the personal inbox that Outlook users are familiar with. Each conversation appears separately in the message list at the left and clicking on one will open it in the reading pane. If a user marks a message, or conversation, as read it doesn't affect how the messages appear for other members of the group so you don't have to worry that other members may miss an important message.
Tip: A recent change in the way messages are displayed, and counted, in Outlook may have reset the number you see next to your group name in the Outlook navigation pane. If you want to reset that number to zero you can right-click the group and select Mark all as read. Now that you've got your group created, let's start a new conversation. You can post a new message by opening the shared inbox for the group and clicking New Conversation on the Ribbon.
Or you can simply send an email to the group's alias. All members of the group will be able to read the new message you've posted and any members who follow the group will get a copy of your message in their personal inbox. If you'd like to use Outlook on the web see Have a group conversation in Outlook. Each Microsoft Group gets a shared files library where you can store, share, and collaborate on documents, workbooks, presentations, or just about any kind of file. Access the files library by going to your group in Outlook on the left navigation pane and click Files on the Ribbon.
The files library will open in a browser and from here you can create new files, upload files from your computer and do just about anything else a SharePoint document library can do. Think about what kind of files would be useful to share with your group, and don't feel limited to Microsoft Office files.
You can also share PDFs, photos or just about any other kind of file that your group would find useful. To download or delete a file just select it and those options will appear on the toolbar at the top. For more information about working with files in your group see Share group files.
Each Microsoft Group gets its own shared OneNote notebook where they can gather ideas, collaborate and store research. Go to your group in Outlook by finding it on the left navigation pane, or in Outlook on the web by going to the People tile.
Once you're there click Notebook on the Ribbon to open the group's shared notebook. The first time you open the group's shared notebook it will open in the browser in OneNote for the web.
You can make edits there, or if you have OneNote and you'd prefer to use that just click Edit in OneNote from the Ribbon. Once you've opened it in OneNote the notebook will sync to your list of open notebooks and you can access it directly from within OneNote without having to go to the group first. Try going to your group's OneNote notebook and think about what might be useful for the group to collect ideas and collaborate on.
For example you might have a section that you use to gather and comment on web content that is relevant to your team. Chances are good that your group has events, meetings, milestones or other items that would benefit from a shared calendar.
Each Microsoft Group has a shared calendar that all members can see and contribute to. Working with the calendar of your group is no different than working with your personal calendar. If you select the calendar button on the navigation pane, you'll see your personal calendar, plus the shared calendars of any groups you're a member of. You can check the boxes next to each calendar you want to see and view them side by side or overlapped.
Adding an item to the shared calendar works just as it does on your personal calendar. Any meeting you add to the shared calendar will invite the other members of the group to that event as well, so they can have it on their own calendars. Appointments added to the shared Group calendar do not appear on the personal calendars of other members. Now that you've got your shared calendar try adding any upcoming meetings or events that your group might be participating in.
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